Med-Safe: Smarter Drug Rounds, Safer Storage
Replace outdated medication carts with smart, secure medical carts. RFID access, audit trails, and EPMA integration built for NHS workflows.
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Secure access management for mobile medication storage
Med-Safe is a software enabled medication cabinet and cart access system that provides secure, auditable control over access to medication storage areas.
Secure access management for mobile medication storage
Med-Safe is a software enabled medication cabinet and cart access system that provides secure, auditable control over access to medication storage areas. The system ensures that only appropriately authorised users can access medication drawers, and that all access events are recorded in a tamper- evident- audit trail.
The solution enables drawers to be opened directly from software without an exposed physical lock. The system continuously monitors drawer status (open/closed) and provides visual and audible alerts where drawers remain open beyond configured time thresholds, reducing the risk of diversion, loss, or contamination
The problem with legacy systems...
Traditionally, medication has been stored in workstations that are secured via either a standard lock and key, or more recently by some form of pin-code lock. Pin code locks in particular cause many issues due to their lack of suitability for this environment.
Some of the issues with traditional key or pin-code locks:
- Not easy to tell when a door is left unlocked.
- Pin code can become insecure, and overshared, so access is not manageable.
- Batteries for PIN locks can be unreliable; locks can fail regularly and create a second administration point.
- Physical doors can be cumbersome and require more space to use.
Benefits for Pharmacy and Nursing
- Preventing unauthorised access to medication storage
- Enforcing role appropriate- access restrictions
- Providing clear prompts and alerts to prevent unsafe storage states
- Capturing a complete, chronological audit trail of all access activity
- Compliance with RPS guidelines on medication storage
Benefits for IT and Operations
- Admin dashboard shows real time status of all devices
- Frequency of use and battery status available with Kinetic Pulse
- Usage data provides insights into where devices are needed or where extra capacity is available
- Location information can be displayed from existing RealTime Location Solutions
Centrally manage staff access and record activity in real time
- Simple and easy management of bank and temporary staff access
- Centrally suspend accounts or freeze ‘lost’ cards
- View and search activity logs for anomalous behaviour
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PIn
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Med-Safe: PIN
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Med-Safe: PIN, offers the functionality of conventional PIN-code locks without all the drawbacks. PIN Codes can be managed from a central console providing a practical method of compliance with RPS guidelines to regularly rotate PIN codes to prevent unauthorised access.
Pro
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Med-Safe: PRO
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Med-Safe: PRO replaces the PIN-code per cart access with staff-specific access control by assigning a secure identity to clinical staff who have authorisation to access medication. Staff can use two-factor authentication, username and passcode or tapping their NHS smartcard, to access the drug cart.
Full
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Med-Safe: FULL
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Med-Safe: FULL builds on the PRO version providing optional integration with NHS authentication services. Real-time monitoring and automated alerts keep staff informed of access events, while the central dashboard enables administrators to manage users, configure carts remotely, and generate audit-ready reports with full traceability.
Supporting safer, smarter, and more efficient medication management
Designed for reliable operation in both connected and offline modes, Med-Safe combines robust NHS-compliant data security with an intuitive user interface and modular design. It delivers complete control and visibility at the point of care, supporting safer, smarter, and more efficient medication management.
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Med-Safe: PIN
PIN code per cart access - codes can be managed centrally to comply with RPA guidelines
Med-Safe: Pro
Centrally manage individual user access with searchable activity logs
Med-Safe: Full
Manage user access with RBAC, Create profiles for departments and locations. Receive real-time alerts and AI generated exception reporting
Access control
PIN code per cart
NFC card access
Username and password access
Device management
Central management of access
PIN code per cart
Yes - Single profile per cart
Yes - Multiple profiles
User management
Initial CSV import
Integrate with Active Directory
User lists
Single global user list
Multiple user lists (e.g., department, location)
Logging
Activity log
Reporting
Search and filter
Search and filter
Data export
CSV
Daily reports
Dashboard
Basic view
Alerts and analytics
Cart status
Basic view
Alerts and analytics
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Ready to reduce risk and boost efficiency?
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